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Club Privacy Policy

Privacy and cookies

This Privacy Policy sets out how the XK Car Club (XKCC) uses and protects any information that you provide when you use (this “website”).

Our Privacy Policy explains:

  • What information we collect and why we collect it;

  • How we use that information; and

  • The choices we offer, including how to access and update information.


For the purposes of the General Data Protection Regulation 2018, the data controller is the Club Secretary, Peter Hodson, 45 Mill View Lane, Arcon Village, Horwich, Bolton, Lancashire. BL6 6TL

The XKCC is committed to ensuring that your privacy is protected. Should we ask you to provide certain information by which you can be identified when using this website, then you can be assured that it will only be used in accordance with this privacy statement.

If you have any questions regarding our Privacy Policy, would like a copy of the information held on you, or would like us to update any details please contact the Club Secretary in writing at 45 Mill View Lane, Arcon Village, Horwich, Bolton, Lancashire. BL6 6TL or by email at 

Information we collect

We collect information in two ways:

(i) Information that you give us

We will only gather this information where it is voluntarily provided by the website user through an online contact form or downloaded form.  For example, we may collect and process the following information about you including:

  • Name;

  • Contact information including email address or telephone number; and

  • Demographic information such as home address, postcode, preferences and interests.


(ii) Information that we get from your use of our website  

We may collect information about the information or services you use and how you use them when you visit our website.  This information includes:

  • Log information / IP addresses 


We may collect information about your computer, including where available your IP address, operating system and browser type or details of how you used our service such as your search queries. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual; and

  • Cookies 

A cookie consists of information sent by a web application to a web browser, and stored by the browser. The information is then sent back to the web application each time the browser requests a page from the server. This enables the web application to identify and track the web browser so that it can respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.  We also use traffic log cookies to identify which pages are being used. 


This helps us analyse data about web page traffic and improve our website in order to tailor it to visitors’ needs. We only use this information for statistical analysis purposes.  Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. However, this may prevent you from taking full advantage of the website.


Our website uses Google Analytics, a web analytics service provided by Google, Inc. (‘Google’). Google Analytics uses 'cookies', which are text files placed on your computer, to help the website analyse how users use the site. The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States of America. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and Internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google's behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website. By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.


What we do with the information we collect

We may collect this information to understand your needs and provide you with a better service, and in particular for the following reasons:

  • Responding to general enquiries received via the website;

  • Collating feedback provided via the website, including that given on feedback forms;

  • Internal record keeping;

  • Improving our services;

  • We may periodically send promotional emails, including recent updates, newsletters, upcoming events and seminars, and or other information which we think you may find interesting using the email address which you have provided; and

  • From time to time, we may also use your information to contact you for market research purposes. We may contact you by email, phone, fax or mail.



We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical and electronic procedures to safeguard and secure the information we collect online.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information

We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law to do so. You may request details of personal information which we hold about you under the General Data Protection Regulation 2018.   If you believe that any information we are holding on you is incorrect or incomplete, please contact us on the above address and we will correct or remove any information as requested.

If you choose to unsubscribe to an email sent to you we will remove your details from our promotional database so that you do not receive any further promotional/marketing emails, but your information will remain on our main database.  If you would like your information removing from our records completely please contact us and we will promptly do so.


The XKCC may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes.

This Policy was last modified on 14th July 2021

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